Why Managed Print Services is Perfect for your Business During a Pandemic
Running a business during a global pandemic is, no doubt, an extremely challenging task. Since the beginning of all COVID-19 disruptions, about 43% of businesses have temporarily closed in the United States. From an economic standpoint, these drastic changes, despite being temporary, can bring about massive consequences for the months and years to come.
As a business owner, you must immediately implement new strategies to minimize the potentially detrimental consequences of the current situation. This can be accomplished by implementing an effective remote work policy or providing tools and resources to make tasks easier during this crisis. Remote work is proven to be efficient, but it also brings many challenges when not done properly.
The first thing you need to address as a business owner is to identify your business needs to continue your operations.
What are the needs of businesses in this global pandemic?
Remote working tools
Finding the right tools for remote work is one of the biggest needs of every business today. Working remotely means you need tools to connect with your employees and customers to stay connected and productive. Some of the essential remote working tools include:
File sharing apps
Project management tools
Time management tool
Appointment scheduler apps
Customer support platform
With all the restrictions and disruptions going on, businesses need to adopt alternative work arrangements. Some examples include:
Transfer of employees to another branch
Reduction of workdays or hours weekly
Job rotation among workers
Communicating effectively with employees, customers, especially in this global crisis is important for businesses to continue providing the right products or services. Since in-person communication is impossible in most situations today, businesses need to build a clear communication infrastructure and find the right tools to use for communicating remotely.
Proper access to records and transactions
The pandemic has raised concerns on how to audit records and transactions properly. After all, businesses need proper business record keeping to maintain evidence of transactions, decisions, and activities. Businesses need a new strategy and tools to implement the changes in accessing records and transactions in a remote environment.
Printing services and supply needs
Whether it is for advertising, letterheads, order forms, brochures, or receipt blanks, almost any business needs printing services to keep things running smoothly. With the restrictions in place, your business will need to ensure that you have covered all your printing supply needs. This can be easily managed through managed print services.
What are the benefits of hiring a managed print services provider for your business?
As a business owner, there are many benefits you can get for your business by working with a reliable managed print services company, such as Tri-Copy.
You can receive complete support in the installation of office printers.
Printers are essential items in offices. Though most work is done remotely these days, your business will continue to have printing needs. Your managed print services provider will install the printers in your home office or business location and assist you in selecting the right device. They will custom-fit the right type of printer needed for your business. They will also make sure that these printers follow the standards of your company.
You will also receive support even after the installation of the printers.
Certified technicians can be dispatched to your location for maintenance or something that needs to be repaired with your printers. With managed print services, you don’t have to worry about supplies since the provider monitors your cartridge and toner supplies. A dedicated team will also monitor and analyze your printer usage. If necessary, they can recommend the perfect solutions to your business requirements.
You can focus on work.
Running a business in this pandemic means you cannot waste your time dealing with printer issues. It disrupts your concentration with work and leads you to do something else. With managed print services, you will be handing over the task of handling your print services and supplies to professionals who know exactly what they do. In return, you can focus on running your business instead of fixing printer issues.
You can cut down expenses.
Printing supplies are often one of the biggest expenditures of many businesses. For instance, operational costs for printing in banks is high since they need to create both electronic and printed statements 24/7. Managed print services can help you cut down your business’ operational costs since there is a thorough audit and assessment with your business’ printing needs. There is also a dedicated system that will calculate the true cost and identify ways to save more money. Managed print services are your key to office sustainability.
You can work remotely and perform remote printing.
With the latest technology, remote printing has become a printing solution to continue running any business today. This will allow you to print whatever you need from an electronic device without connecting to a printer physically. With mobile and cloud technologies, you can easily print important documents in your business location even when you are at home. If your business currently operates on a remote workforce, you will have to rely on remote printing to continue carrying out your printing needs.
You get Digital Cloud Technology Support.
You can also receive digital cloud technology support from a managed print services company for your cloud printing needs. Cloud printing allows your business to automate various functions and define your own print rules. The use of technology and software allows you to do this securely. With digital cloud technology support, you will be relieved of your daily printing worries. If you need assistance with the software and equipment, certified technicians will be dispatched to you immediately.
Give Tri-Copy a call to set up an appointment with one of our Managed Print Services specialists.