- Invest in paper-saving technology. Most multifunction printers on the market these days offer paper-saving options such as double-sided copying and printing as well as sophisticated print preview options that reduce unwanted hard copies. Today’s printers are also highly intuitive and can automatically delete duplicate or old print jobs hanging in the queue.
- Scan documents and then distribute them via email instead of printing out multiple copies. Save paper by sending and receiving faxes electronically.
- Invest in a records management system. Consider converting paper files to electronic files and designing custom archiving strategies for easy access, enhanced security and better storage.
- Utilize print track and control. You have to know where you are to know where you are going. The first step is finding out how much paper your organization is using and then taking the necessary steps to reducing. For large fleets of printers, consider managed print services that provide sophisticated equipment monitoring and analytical reporting to show organizations exactly where their printing costs lie and then enabling print control functions to limit who can print what and where documents should be sent to keep costs down.
